Letter to Directorate : Working procedure to be observed by SBCO staff after migration of data to CBS Finacle software

AISBCEU/CWC RESOLUTIONS/2014                                                 Dated 15.03.2014.

To,

Shri Vineet Pandey,

Dy. Director General (FS)

Department of Posts,

Dak Bhavan Sansad Marg,

New Delhi 110 001

            Sub: Working procedure to be observed by SBCO staff after migration of data  to  CBS Finacle software

                     

Sir,

            This is regarding control measures to be observed by SBCO staff in CBS offices. Now some of the offices are migrated to CBS Finacle software and remaining offices are being migrated in phased manner. But the Directorate has not circulated the control procedure to be observed by SBCO staff. In some Circles the SBCO staff is being ordered to check cent percent vouchers with data available in system. But in available man power checking of cent percent data by SBCO staff is not possible. In Central Working Committee meeting of this union held at Barabazar (Kolkata) the CWC members have passed resolution and suggested percentage checking of vouchers with data available in system.

            The CWC meeting has suggested below mentioned percentage checking of vouchers with data available in computer.

1. SB- All paid vouchers above 10000 and all closed account vouchers and 2 % deposit  transactions.

 

2. RD- All closed account vouchers, all half withdrawal vouchers and 2 % deposit vouchers and MPKBY list transaction.

 

3. MIS & SCSS - All closed account vouchers and new accounts vouchers.

 

4. TD- All closed account vouchers and new accounts vouchers.

 

5. NSS 87 & NSS 92 – All closed accounts vouchers and 10 % withdrawal vouchers.

 

6. PPF- All closed accounts vouchers and 2 % deposit transactions.

            It is therefore requested to consider the views of the union and circulate the procedure of checking by SBCO staff as early as possible.

            Thanking you,

                                                                                                                Yours sincerely,

                                                                                                                 (R. K. Tandon)

                                                                                                             General Secretary

Copy to : The DDG (Work Study & Manual Revision) for information. It is requested to circulate the    control procedure to be adopted by SBCO staff after migration of Sanchay post data  CBS Finacle software and time factor for each item of work in SBCO.

                                                                                                                 (R. K. Tandon)

                                                                                                             General Secretary

CBS Finacle Problems: Faced by the DAP/SBCO units,

1) What are the duties of SBCO in CBS environment 

2) Whether the SBCO’s has to add the statistical figures of CBS offices or they have to submit the figures for non CBS office alone. 

3) Deposit through cheque is not appearing in the LOT after realization of cheques. 

4) LOTs are receiving as Teller report, it contains the transactions of all categories, it may not possible to maintain the statistical figures category wise. 

5) Some of the offices are not provided the Systems, as prerequisite i.e,. Windows 7, IE8 are not loaded. 

6) Auditors Training are not imparted to SBCO officials fully/ not allotted the user ID and Pass word. 

7) The roll of auditors of SBCO is not defined. 

8) It is a double entry system, it contain many office accounts and it will take care of second leg posting, list of office accounts to be watched/checked are not defined. 

9) How to check the closing balance of a particular offices are not known and to cross check with the V2SBCO/Sanchaya are not known. 

10) While migrating the data the closing balance with SBCO are not verified. 

11) In some of the circles are insisting to check 100% transactions with the system, it is highly impossible to check with the system, as some of the offices are receiving the transactions are more 6000 to 7000 transactions a day, but some of the offices are working with single hand or shortage of hands, if one man goes on leave, it will be in back log. 

12) We may suggest some percentage of accounts i.e., amount more than Rs.5000/- or 10000/- and above. 

13) One option in CBS Finacle agents Portal, the transactions will be fed by agents through his ID and pass word, there is no need to check these items like standing instructions. 

14) After CSI(Core System Integrator) the messages will go to the depositors mobile, in such a case there is no need to check RD transactions. 

15) There is no rules/instructions for maintainance of accounts Regarding ATM withdrawals. 

16) Whether the control registers for CBS and Non CBS is to be maintained or how to send the statistical reports to DAP is not defined.