Bulletin No. 01/2013
Bulletin No. 01/2013 Dated 10.03.2013.
To,All Circle Secretaries and Members of the union,
I am very happy to meet to you through
this my first bulletin after our All India Conference at Lucknow (Uttar
Pradesh Circle). Our AIC was held at Shah Ganga Prasad Dharmashala,
Lucknow Chowk, Lucknow from date 26.02.2013 to 27.02.2013. In all 150
members from 20 Circles and about 30 well wishers and guests had joined
the conference.
On date 26.02.2013 CWC Meeting was
started with the welcome speech of Ex General Secretary and National
President Shri P. A. Mhatre and Shri R. K. Tandon Ex President and
General Secretary of our union.. All the members took active part in
deliberation and so many resolutions have been passed in the General
body meeting started on the same day at 15.30 Hrs.
Open session started on date 27.02.2013
at 10.30 AM. Hon’ble Minister for Agriculture, UP State Govt. Shri Rajiv
Kumar Singh was the Chief Guest. Col. Shri Kamalesh Chandra, CPMG,
Uttar Pradesh Circle and Shri Sachin Kishore, DPS (HQ) were the guest of
honour. Hon’ble minister spared his valuable time from his busy
schedule and showed support to our movement. He assured us to put up our
problems through his party leadership. Hon’ble CPMG Sir, and DPS Sir
narrated future plans of the Department and assured for extending their
full co-operation in settlement of problems of our staff.
All the Circle Secretaries put up their
problems and views in the open session. Hon’ ble Shri Sukumarji, Ex
General Secretary, Shri Jitendra Singh Circle President UP Circle, Shri
Anil Kapoor, Secretary Reception Committee, Shri P. A. Mhatre Ex.
General Secretary Shri R. K. Tandon Ex President and General Secretary,
Shri Sunil Shrivastava Circle Secretary UP Circle expressed their views
on the occasion.
Shri Anil Kapoor, Secretary Reception
Committee, Shri P. K. Mishra,Treasurer Reception Committee and their
team managed the function very nice. The accommodation and food was very
nice and appriciated by all the delegates from all the parts of the
country. I thank Reception Committee UP Circle for their nice
arrangement.
In the general body meeting it was
decided to approach Hon’ble Minister of Communication and IT to put up
our grievances. According letters are addressed to Cabinet Minister Shri
Kapil Sibbal and State Minister for Communication & IT Dr. (Smt)
Kruparani Killi which are produced in this bulletin.
National President Shri R. K. Tandon
dissolved old managing committee and new committee for he period 2013 to
2015 elected unanimously. Shri P. A. Mhatre was declared as new
National President and Shri R. K. Tandon has been elected as new General
Secretary. Details of new committee is given in this bulletin.
TRADE UNION STRIKE DATED 20 & 21 FEBRUARY
This union had decided to support the
said strike in moral and instructions were given to our members
accordingly. Most of the office bearers of our sister union were on duty
during strike period.
COPY OF LETTER ADDRESSED TO MOC HON’BLE SHRI KAPIL SIBBAL
CHQ Lr.No: AISBCEU/RD-MIS CONS/03-2013 DATED: 05.03.2013
Respected Sir,
Sub: Preparation of Consolidated journal of RD/MIS in Head Post Officess –reg
Ref: Lr.No: AISBCEU/RD-MIS CONS/01-2013 DT: 05.01.2013
I wish to bring your kind information
about the recent clarification Dt.06.02.2013 issued by the Directorate
regarding Preparation of Consolidated journal of RD/MIS in HPOs.
In this connection, the copy of
letter addressed to Secretary [P] is enclosed to your kind perusal,
since this matter is very important getting commission from MOF by
submitting statistical information every year.
The Savings Bank Control Organization
[SBCO] has been set up in each Head Post Office to maintain control
accounts of Postal Savings bank and carry out day-to day checks of the
work done by the SB Branch. The SB control work which was done by Postal
audit office was transferred to the Post Office. The nature of duties
of this branch [SBCO] is post audit work of PO SB branch.
Now, it is wondering that the audit
wing who is directed to carry out day to day check of SB work including
RD/MIS consolidation is now directed to prepare the consolidation work
related to POSB branch. Such decision will be against to the concept of
auditing work.
If the preparation of RD/MIS
consolidation work has been assigned to SBCO without considering the
pending work of data feeding in SBCO and its acute shortage of staff,
the preparation of Statistical figure which has to be submitted to the
Directorate every month through Postal Accounts will also be delayed and
the commission earned by the Department from the MOF to meet the
establishment of our Department up to 52% will also be suffered.
The staff strength of all SBCO Units
is less than 50% of sanctioned strength due to ban on recruitment up to
the year 2008 and later on delayed process of new recruitment. This
branch is not in position to shoulder the additional work without
additional man power. The Foxpro software using for data feeding which
can be installed in stand alone machine is not safety for data storage
in the system instead of server.
In view of the above reasons, it is
kindly requested to intervene in this important matter to defer the
Directorate clarification Dt.06.02.2013 regarding preparation of RD/MIS
consolidation until the implementation of CBS and also to avoid the
delay in submitting statistical information to MOF for claiming
commission for SB operations.
Thanking you, Sir.
Encl: As referred above Yours faithfully,
[RAKESH KUMAR TANDON]
GENERAL SECRETARY
Copy of letter addressed to Hon’ble state MOC & IT Smt. Dr. (Smt) Kruparani Killi.
CHQ Lr.No: AISBCEU/RD-MIS CONS/02-2013 DATED: 05.03.2013
Respected Madam,
Sub: Preparation of Consolidated journal of RD/MIS in Head Post Officess –reg
Ref: Lr.No: AISBCEU/RD-MIS CONS/01-2013 DT: 05.01.2013
I wish to bring your kind information
about the recent clarification Dt.06.02.2013 issued by the Directorate
regarding Preparation of Consolidated journal of RD/MIS in HPOs.
In this connection, the copy of
letter addressed to Secretary [P] is enclosed to your kind perusal,
since this matter is very important getting commission from MOF by
submitting statistical information every year.
The Savings Bank Control Organization
[SBCO] has been set up in each Head Post Office to maintain control
accounts of Postal Savings bank and carry out day-to day checks of the
work done by the SB Branch. The SB control work which was done by Postal
audit office was transferred to the Post Office. The nature of duties
of this branch [SBCO] is post audit work of PO SB branch.
Now, it is wondering that the audit
wing who is directed to carry out day to day check of SB work including
RD/MIS consolidation is now directed to prepare the consolidation work
related to POSB branch. Such decision will be against to the concept of
auditing work.
If the preparation of RD/MIS
consolidation work has been assigned to SBCO without considering the
pending work of data feeding in SBCO and its acute shortage of staff,
the preparation of Statistical figure which has to be submitted to the
Directorate every month through Postal Accounts will also be delayed and
the commission earned by the Department from the MOF to meet the
establishment of our Department up to 52% will also be suffered.
The staff strength of all SBCO Units
is less than 50% of sanctioned strength due to ban on recruitment up to
the year 2008 and later on delayed process of new recruitment. This
branch is not in position to shoulder the additional work without
additional man power. The Foxpro software using for data feeding which
can be installed in stand alone machine is not safety for data storage
in the system instead of server.
In view of the above reasons, it is
kindly requested to intervene in this important matter to defer the
Directorate clarification Dt.06.02.2013 regarding preparation of RD/MIS
consolidation until the implementation of CBS and also to avoid the
delay in submitting statistical information to MOF for claiming
commission for SB operations.
Thanking you, Sir.
Encl: As referred above Yours faithfully
[RAKESH KUMAR TANDON]
GENERAL SECRETARY
COPY OF LETTER ADDRESSED TO SECRETAR (P) IN R/O PREPARATION OF CONSOLIDATION BY SBCO
CHQ Lr.No: AISBCEU/RD-MIS CONS/01-2013 DATED: 05.03.2013
Respected Madam,
Sub: Preparation of Consolidated journal of RD/MIS in HPOs –reg
Ref: 1. Dte.Fs Division Lr.No: 115-78/2012-SB Dt: 06.02.2013
2. D.G.Posts letter No.113-1/2002-SB dated 05.05.2003 – Para 38B
3. SB ORDER NO. 2/2008 -F.No. 116-09/2007-SB Dt: 12.02.2008
4.D.O.Lr.DDG [FS] No:116/09/07-SB Dated: 26.06.2008 addressed to CPMG, T.N.Circle
I wish to bring your kind information
about the recent clarification Dt.06.02.2013 issued by the Directorate
regarding Preparation of Consolidated journal of RD/MIS in HPOs.
With reference cited above at.1, the
preparation of Consolidated journal of RD/MIS in HPOs is assigned to
SBCO cadre instead of SOSB branch under presumption that where SBCO is
feeding data either in Sanchay Post or in V2SBCO, Consolidated journal
are to be generated in SBCO automatically.
With reference cited above.2, which
was included in the process flow of D.O.letter of Member [Tech] Dated
06.02.2009 is misinterpreted as specified below:-
As per para 38B. VERIFICATION OF LEDGER BALANCES OF SUB OFFICES ACCOUNTS :
1. Following computerization the SBCOs are working either on V2 SBCO or Sanchay Post as below.
(a) In SBCOs working on V2 SBCO, the
transactions will be fed in computers by SBCO after general check of
vouchers and verification of total of cash figures of consolidated
journals with Head Office cash book on daily basis.
After feeding of transactions over
computers all other control functions including verification of balances
are automatic besides being accurate. Verification of closing balances
of the ledger/office with the closing balance arrived at
SB-85/SB-62/SB-63 registers at the close of the month will make the
system fool proof. The generation of Control Registers in Form
SB-85/SB-62/SB-63 and consolidated journals SB-86/SB-72 is automatic.
It is meant that, after checking cash
figures of consolidated journal [ Prepared by SOSB branch under Rule
122 [1] of POSB Vol I and Para 29A & 34 of Chapter-2 of POSB Vol –IV
– Copy enclosed] with HO cash Book by the Supervisor, SBCO – First part
Second Part – After feeding
transactions in computers by SBCO branch, the control Register and
consolidated journal will be generated automatically. The total cash
figure of Consolidation prepared by SOSB branch and the consolidation
generated in computers of SBCO branch should be tallied. It is the
process of verification of ledger balances of Sub Offices.
The above process is confirmed in the
Directorate letter SB ORDER NO. 2/2008 -F.No. 116-09/2007-SB Dt:
12.02.2008 that this is in continuation of this office letter of even
number dated 4.2.2008. Some of the clauses of Para 5 (b) and (c) of this
letter have been modified. Revised text of these paras is as follows:-
5. (b) For SO Group in Head Post Offices:-
(i) In HPOs, daily consolidation and vouchers along with LOTs will be transferred to SBCO as per existing procedure.
(c) For SBCO in Head Post Offices:-
(i) SBCO is expected to have data in
their computers for RD/MIS and SCSS schemes relating to SOs as
prescribed vide SB Order No. 8/2003 issued vide this office letter No.
113-1/2002-SB dated 5.5.2003. On receipt of daily return from SBSO, SBCO
will check 100% vouchers of closed accounts pertaining to RD/MIS/SCSS
schemes of these SOs.
Instead of realizing the correct
concept of this above para, if the preparation of RD/MIS consolidation
work has been assigned to SBCO , the preparation of Statistical figure
which has to be submitted to the Directorate every month through Postal
Accounts will be delayed and the commission earned by the Department
from the MOF to meet the establishment of our Department up to 52% will
also be suffered.
In addition to, the following
problems of SBCO cadre are brought to your kind notice to defer this
decision until the implementation of CBS.
a. The staff strength of all SBCO
Units is less than 50% of sanctioned strength due to ban on recruitment
up to the year 2008 and later on delayed process of new recruitment.
It is proved through the D.O.Lr.DDG
[FS] No:116/09/07-SB Dated: 26.06.2008 addressed to CPMG, T.N.Circle
vide para 3. that “the whole matter has been examined in detail by this
office and it is found that position of ledger posting as well as
agreement varies from office to office. In many SOs/HPOs posting is
pending for the last more than 4 to 5 years. Even in some HPOS, no data
of RD/MIS/SCSS with regard to SOs is available. Some Circles have also
informed that due to decentralization, there is increase in frauds
particularly in single as well as double handed SOs. Many frauds might
have been gone undetected at HPOs, since there is no second checks at
HPO in RD/MIS/SCSS. Staff position in HPOs’ is very grim and with the
present situation, it is difficult to update the work of posting as well
as ledger agreement if the decentralization is rolled back.”
b. No data security in V2SBCO
software since it is developed on Foxpro basis and it is only possible
to work in a stand-alone system instead of Server. Further, the total
number of RD accounts is heavier than other POSB schemes (ie) up to 60%
to 70% of total accounts belongs to RD category and hence it will not be
possible to feed all RD data in a single system. Hence, the data
feeding is being done in several systems as per the distribution of work
of SOs in the MDW of SBCO. It is pointed out that the generation of
RD/MIS consolidation could be possible subject to the feeding of
transactions in a single system only which is practically not possible.
c. Due to shortage of staff for a
long period, the data feeding is in arrears in most of the SBCOs. In
case, the transactions have to be fed for consolidation purpose, the
pending data feeding work has to be updated, then only, it will be
possible to feed the current transactions to generate the consolidation.
Since such time the submission of statistical reports would be delayed.
d. Data feeding in Foxpro V2 SBCO
software may be corrupted during power cut or otherwise since most of
the SBCOs are working in a condition without UPS support / backup.
e. The Savings Bank Control
Organization has been set up in each Head Post Office to maintain
control accounts of Savings bank and carry out day-to day checks of the
work done by the SB Branch. The SB control work which was done by Postal
audit office was transferred to the Post Office. Now, it is wondering
that the audit wing who is directed to carry out day to day check of SB
work including RD/MIS consolidation is now directed to prepare the
consolidation work. Such decision will be against to the concept of
auditing work.
SOLUTION SUGGESTED :
The following solutions are suggested to avoid duplication work in Sub Office and SBCO branches.
a. With a cut off date, [Better
w.e.f. 01.04.2013], the Sanchay post RD/MIS/SCSS data of HO have to be
transferred to the Sanchay Post HO Server. It is possible to download
the RD/MIS/SCSS tables from the concerned SO database. (Even DG orders
are already issued to roll-back the decentralized schemes during the
year 2008 itself.)
b. The V2 SBCO software shall be
discontinued w.e.f. 31.03.2013. As data required for CBS is to be
migrated from Sanchay post platform only, there is no need to continue
V2SBCO software for SBCO.
c. Every day, after completion of the
day’s transactions of RD/MIS category, the daily data of Sub Office
shall be uploaded to the SO tables of HO server.
d. It is better to assign a fresh
block numbers to RD category, since many of the Units are in arrears as
referred in D.O.letter of DDG FS Dt.26.06.2008.
e. In Sanchay Post also, the
generation of consolidation and control registers has to be updated
since the Progress total and Grant total is not correctly arrived.
In view of the above reasons, the
Directorate clarification Dt.06.02.2013 regarding preparation of RD/MIS
consolidation may please be deferred until the implementation of CBS and
also to avoid the delay in submitting statistical information to MOF
for claiming commission for SB operations.
Thanking you, Madam.
Encl: as referred above Yours faithfully,
[RAKESH KUMAR TANDON]
GENERAL SECRETARY
Copy to Sri.Vineeth Pandey, DDG [FS], Dak Bhawan, New Delhi-110001 for information.
MANAGING COMMITTEE FOR THE PERIOD 2013-2015
| Sl No. | Name of the Post | Name of the office bearer | Name of HO | Name of the Circle |
| 1 | President | Shri P. A. Mhatre | Mahim HO | Maharashtra |
| 2 | Vice President | Shri M. Basav Lingaiah | Nandyal HO | Andhra Pradesh |
| 3 | General Secretary | Shri R. K. Tandon | ICO (SB) Lucknow | Uttar Pradesh |
| 4 | Asst. General Secretary – 1 | Shri V. K. Mourya | Delhi GPO | Delhi |
| 5 | Asst. General Secretary – 2 | Shri K. R. Date | Chembur HO | Maharashtra |
| 6 | Asst. General Secretary – 3 | Shri J. P. Joshi | Nainital HO | Uttaranchal |
| 7 | Asst. General Secretary – 4 | Shri Shibnath Banarjee | ICO (SB) S. K. Region | West Bengal |
| 8 | Asst. General Secretary – 5 | Shri T. Ratnaswamy | Nagarcoil HO | Tamilnadu |
| 9 | Treasurer | Shri P. K. Mishra | CPU Lucknow | UttarPradesh |
| 10 | Asst. Treasurer | Shri J. R. Gupta | Hajipur HO | Bihar |
| 11 | CWC Member – 1 | Shri Ranjit Baishya | Guwahati HO | Assam |
| 12 | CWC Member -2 | Shri Dharam Raj | Faridabad HO | Haryana |
| 13 | CWC Member – 3 | Shri Anil Awasthi | Gurdaspur HO | Punjab |
| 14 | CWC Member – 4 | Shri N. B. Kundalia | Rewadi Bazar HO | Gujarat |
| 15 | CWC Member – 5 | Shri Keshav Rao | Karkala HO | Karnataka |
| 16 | Nominated Auditor | Shri Sagar Sharma | Sundernagar HO | Himachal Pradesh |
RESOLUTIONS PASSED IN ALL INDIA CONFERENCE HELD FROM DATE 26.02.2013 TO 27.02.2013 AT LUCKNOW (U.P. CIRCLE)
Resolution No. 01.
As there is no sufficient staff in SBCO
for feeding of RD/MIS/SCSS transactions in V2SBCO/Sanchay post,
automatic generation of consolidated journals is not possible as
mentioned in SB Order No. 8/2003. The house has therefore resolved that
the work of p[reparation of consolidated journals of RD/MIS/SCSS should
not be entrusted to SBCO. Assigning preparation of consolidated journal
work is also against principle of auditin.
Resolution No. 02.
SBCO staff is doing post audit work.
Therefore SBCO staff should not be held responsible for amount defrauded
by counter staff or SAS/MPKBY agent and no recovery should be made from
SBCO staff.
Resolution No. 03.
As the SBCO staff is working under
SSPOs/Postmasters they are forced not to raise objections or forced to
admit genuine objections. Therefore administrative control i. e. writing
of APAR of SBCO staff should be transferred to AO ICO (SB) as earlier.
Resolution No. 04.
All vacant post of PA (SBCO) should be filled immediately.
Resolution No. 05.
DPCs for MACP and norm based promotions
should be held immediately and all vacant supervisory posts should be
filled without further delay.
Resolution No. 06.
SBCO staff should not be deputed to SOs for settlement of objections and minus balance cases.
Resolution No. 07.
Time factor for computer work should be fixed and justified staff as per revision cases should be posted in SBCO sections.
Resolution No. 08.
Cadre restructuring of SBCO cadre should
be taken on priority. Representative of this union should be called for
meeting of cadre restructuring of SBCO.
Resolution No. 09.
SB Control procedure should be updated as per computerized working.
Resolution No. 10.
HSG I posts in SBCO manned by AAO should be filled from SBCO cadre.
Resolution No. 11.
Monthly union subscription of the member should be raised to Rs. 30/- with immediate effect.
Resolution No. 12.
SBCO staff should be treated as organized
account cadre staff and grade pay of organized account cadre should be
granted to SBCO staff.
Resolution No. 13.
All vacant supervisory posts of LSG, HSG
II and HSG I should be filled on seniority basis from PA (SBCO) cadre as
most of the PA (SBCO) are drawing HSG I (MACP III) grade pay.
Resolution No. 14.
Directorate should hold periodical
meeting with representatives of this union immediately as so many staff
grievances are pending.
Website
Now our bulletins will be available on our website http://www.aisbceu.wordpress.com
While concluding this bulletin we once
again request all our members to extend your co-operation as before.
Coming period is very crucial for SBCO staff as CBS is to be
implemented. Department want all SB data certified by SBCO but required
infrastructure is not supplied to SBCO. Most of the SBCOs are running on
old computers. There is no sufficient space for keeping records.
Shortage of man power is the main problem. We have to fight for our
survival. I once again request all of you to unit under AISBCE Union
banner. There is no achievement by our sister union except criticizing
our good activities.
With Best Wishes,
Yours faithfully,
(R. K. Tandon)
