CHQ/AISBCEU/2014/01 Dt.
01.01.2014.
To,
Sri V.P.Singh
DDG (P) [Chairman, Cadre
Restructuring Committee]
Department of Posts,
Dak Bhavan,
New Delhi 110 001.
Sub:
Cadre re-structuring of Gr. ‘C’ cadre in SBCO.
Ref: DDG (p)’s proposed meeting with Postal Joint
Council
of Action on 08.01.2014
Sir,
This is regarding the
proposal in connection with SBCO cadre views and demands to consider the same
in the Cadre Re-structuring committee for Gr. ‘C’ staff in Post Offices. The
All India Savings Bank Control Employees Union is the largest non-federated
union in SBCO cadre under Department of Posts secured 69% membership. As there is no representative to this union
in the Postal JCA, our Union suggests the following to express our demands
and views regarding restructure of SBCO cadre. This may kindly be taken into
consideration in the Cadre Restructuring committee.
I.
The present set of SBCO function is a
failure one, since the officials of SBCO could not discharge their auditing
work properly due to the direct intervention of Divisional Heads and
Postmasters by threatening the SBCO staff not to raise the objections.
II.
The main reason for the above
problems that they are working under the
control of Postmasters and Divisional Heads instead of separate control either under the control of Director,
Postal Accounts or Chief Accounts Officer.
III.
The agreement work in SBCO cadre is a
failure one in the past ten years in all Circles due to shortage of staff,
increased work load and non submission of daily returns to SBCO in time.
IV.
The agreement process is very difficulty
due to handling three databases in three different server one for Head Office ,
another one for Sub office and third one for SBCO which is taking more time in
reconciling the discrepancies.
V.
The maintenance of statistical
information and voucher checking only is in progress in all Circles.
Necessity to restructure the
SBCO cadre:
a.
After
decentralization, nowadays there are so many frauds in sub offices/Branch
Offices due to failure of periodical inspection and in sufficient vigilance.
b.
Due
to none monitoring of sub offices ledger bulk deposit posting, bulk deposits
are not brought in to account.
c.
The
depositors money are not brought in to account, even though pass book entries
are being made by the sub office officials. These non accounting of Public
money are not checked during periodical inspection by the Divisional/Sub
Divisional Heads/Inspector of Post offices.
d.
The
Core Banking Solution is under operation in all nationalized Banks and in all
the branches and there is no ledger agreement as being done in SBCO. Instead
they are doing the Supervisory check with daily agreement Receipt/Payments
balance sheet.
e.
In
our Postal Department also, the CBS is under process and it will be introduced
shortly in all Head offices.
f.
Simply
saying, the vigilance check has to be improved by making some changes in the
SBCO setup with the approval of Cadre Restructuring Committee.
Suggestions
to changes in the SBCO setup
2. The designation of SBCO staff has to be changed as given below according to their nature of work.
Existing Designation
|
Proposed Designation
|
Postal Assistant
|
Junior Auditor [Entry level]
Senior Auditor – Grade-II [Grade Pay-2800]
Senior Auditor – Grade I [Grade pay-4200]
Chief Auditor [Grade pay-4600]
|
Supervisor – LSG
Senior Supervisor – HSG-II
Chief Supervisor – HSG-I
|
Section Officer – Grade Pay
-4800] [GAZ ]
[The Section officer post
has to be filled up from the seniority of Chief Auditors. In the set up, the
SBCOs may be centralized at Divisional level and after introduction of Core
Banking Solution, it may be centralized at Regional level for bigger Circle
and Circle level in smaller Circle]
|
3.
Changes
in the nature of work:
a.
Maintenance
of statistical information for all categories
b.
Maintenance
of Office wise Registers for all categories
c.
10% test checking of vouchers for HO transactions
other than RD deposits and 2% test checking of RD deposits of each date.
d, In
the Sub offices, the following checks are to be carried out until the
introduction of CBS in all the sub offices.
i.
In
r/o of SB category, 5% of vouchers BAT
have to be checked by visiting surprisingly with voucher balance and Sub
offices ledger balance at Sub Offices itself In r/o of RD category, 2% of
Deposits and 10% of closures/withdrawals have to be checked by visiting
surprisingly with voucher balance and Sub offices ledger balance at Sub Offices
itself.
ii.
In
r/o of TD/MIS/SCSS category, 10% of
Deposits and 1% of interest payments
have to be checked by visiting surprisingly with voucher balance and Sub
offices ledger balance at Sub Offices itself.
OR
iii.
A One day transaction of all categories marked
by the vigilance squad has to be checked for all categories.
iv.
After
introduction of Core banking solution in all offices, the percentage checking
may be withdrawn for which all the datas would be stored in Centralized server.
e. If the voucher checking work
is ordered at sub offices level directly, the
present ledger agreement work in SBCO branches may be withdrawn.
f.
In
the present atmosphere, the SBCO branch work must be restructured with a
vigilance setup to avoid more number of frauds.
g. In the proposed CBS, all the
SBCOs are to be centralized under Region wise
under the control of Group Officer in the cadre of CAO/Senior AO
This
union therefore requests your kind honour to consider views of this union to
prevent the frauds by improving vigilance check and also the SBCO staff could
discharge their auditing work properly under the direct control of
CAO/Director. In the present atmosphere, the Department requires some changes
in the vigilance of all Head Offices/Sub Offices.
Our Union may please be
called for this meeting for further discussions in this regard.
Thanking you, Sir.
Yours sincerely,
[R.K.Tandon,
General Secretary]
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