ALL
INDIA SAVINGS BANK CONTROL EMPLOYEES UNION,
A.P.CIRCLE
(A Union
recognized by Department of Posts)
H.Q.SBCO O/o
Hindupur HO, Anantapur Dist – 515201.
V.NARASIMHA DAS N.SREENIVASULU M.BASAVALINGAIAH
PRESIDENT,
CIRCLE
SECRETARY, TREASURER ,
PA,
SBCO
Incharge SBCO Incharge SBCO,
HYDERABAD,
GPO. HINDUPUR- HO. NANDYAL -HO.
Cell: 9441051768 Cell: 9440084328 Cell: 9908399256
dasvunnamatla@gmail seenu.sbco@gmail.com basavalingaiah.m@gmail
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BULLETIN NO.03
DATED: 17.01.2014
Dear Friends,
I wish to issue this Bulletin with the
following news
OUR
UNION WISHES YOU & YOUR FAMILY LOTS OF HAPPINESS, GOOD HEALTH, PROSPERITY
AND PEACE OF MIND ALL THROUGH THE HAPPY YEAR OF 2014
Merger
of D.A
50% is going to consider by Govt. before commencement of parliament
session
CHQ NEWS :
-------------------------------------------------------------------
Prime Minister Approves the
Constitution of Seventh Central Pay commission Recommendations are likely to be
implemented with effect from 1st January’2016
________________________________________________________________
In what could intensify competition in
the banking arena, India Post has drawn up an ambitious Rs 4,900-crore plan to
swamp the country with 2,800 automated teller machines (ATMs) in major centers
and handheld micro-ATMs in 1.3 lakh rural branches by 2015.
// 2 //
"Irrespective of whether we get a
banking license or not, the expansion and modernization drive will continue. We
will have more than 2,800 ATMs by 2015 in major centres. In case of villages,
we are planning hand-held micro ATMs in
1.3 lakh
villages," an official told FE. India Post will call a tender through
request for proposal (RFP) for the micro-ATMs next month.
Last week, India Post rolled out a pilot project with core
banking solutions in three post offices in Chennai. "All the three POs have migrated to CBS. We will
keep rolling out similar acilities in other centers and by end of 2014, the
entire country will be connected through CBS," the official said.
It's not just the reach as India Post is already one of the
largest providers of financial services with a deposit base of over Rs 5.53
lakh crore of around 22 crores investors. A major drawback in the way of its
expansion plan is the massive deficit that India Post is unable to wipe out.
Expected
DA w.e.f. 01.01.2014 – 11% Source: CGE
News
B)
CWC MEETING (CHQ) AT KOLKATTA
ON 02.03.2014 (Sunday) &
03.03.2014 (Monday)
The
CENTRAL WORKING COMMITTEE MEETING of
the union will be held at Training
Centre, Barabazar Head Post Offices, Kolkata 700 007 from date 02.03.2014 (Sunday) to 03.03.2014 (Monday). Meeting will commence at. 10.00 HRs. on date 02.03.2014 sharp
under the Chairmanship of Shri P. A
Mhatre, President of the Union.
C) Letter
address to Directorate by our Union on Cadre
re-structuring of Gr. ‘C’ cadre in SBCO.
Sir,
This
is regarding the proposal in connection with SBCO cadre views and demands to
consider the same in the Cadre Re-structuring committee for Gr. ‘C’ staff in
Post Offices. The All India Savings Bank Control Employees Union is the largest
non-federated union in SBCO cadre under Department of Posts secured 69%
membership. As there is no
representative to this union in the Postal JCA, our Union suggests the
following to express our demands and views regarding restructure of SBCO cadre.
This may kindly be taken into consideration in the Cadre Restructuring
committee.
I.
The present set of SBCO function is a
failure one, since the officials of SBCO could not discharge their auditing
work properly due to the direct intervention of Divisional Heads and
Postmasters by threatening the SBCO staff not to raise the objections.
// 3 //
II.
The main reason for the above
problems that they are working under the
control of Postmasters and Divisional Heads instead of separate control either under the control of Director,
Postal Accounts or Chief Accounts Officer.
III.
The agreement work in SBCO cadre is a
failure one in the past ten years in all Circles due to shortage of staff, increased
work load and non submission of daily returns to SBCO in time.
IV.
The agreement process is very difficulty
due to handling three databases in three different server one for Head Office ,
another one for Sub office and third one for SBCO which is taking more time in
reconciling the discrepancies.
V.
The maintenance of statistical
information and voucher checking only is in progress in all Circles.
Necessity to restructure the SBCO
cadre:
a.
After
decentralization, nowadays there are so many frauds in sub offices/Branch
Offices due to failure of periodical inspection and in sufficient vigilance.
b.
Due
to none monitoring of sub offices ledger bulk deposit posting, bulk deposits
are not brought in to account.
c.
The
depositors money are not brought in to account, even though pass book entries
are being made by the sub office officials. These non accounting of Public
money are not checked during periodical inspection by the Divisional/Sub
Divisional Heads/Inspector of Post offices.
d.
The
Core Banking Solution is under operation in all nationalized Banks and in all
the branches and there is no ledger agreement as being done in SBCO. Instead
they are doing the Supervisory check with daily agreement Receipt/Payments
balance sheet.
e.
In
our Postal Department also, the CBS is under process and it will be introduced
shortly in all Head offices.
f.
Simply
saying, the vigilance check has to be improved by making some changes in the
SBCO setup with the approval of Cadre Restructuring Committee.
Suggestions to changes in
the SBCO setup
1.
In
all the Regions, the SBCO staff has to be brought under the control of Group
Officer in the cadre of CAO/Senior AO who is under the direct control of
Director, Postal Accounts. Then only, the SBCO staff could discharge their
auditing work properly.
2.
The designation of SBCO
staff has to be changed as given below according to their nature of work.
|
Existing Designation
|
Proposed Designation
|
|
Postal Assistant
|
Junior Auditor [Entry level]
Senior Auditor – Grade-II [Grade Pay-2800]
Senior Auditor – Grade I [Grade pay-4200]
Chief Auditor [Grade pay-4600]
|
|
Supervisor – LSG
Senior Supervisor –
HSG-II
Chief Supervisor – HSG-I
|
Section Officer – Grade
Pay -4800] [GAZ ]
[The Section officer post
has to be filled up from the seniority of Chief Auditors. In the set up, the
SBCOs may be
centralized at Divisional
level and after introduction of Core Banking Solution, it may be centralized
at Regional level for bigger Circle and Circle level in smaller Circle]
|
3.
Changes
in the nature of work:
a.
Maintenance
of statistical information for all categories
b.
Maintenance
of Office wise Registers for all categories
c.
10% test checking of vouchers for HO transactions
other than RD deposits and 2% test checking of RD deposits of each date.
d, In the Sub offices, the following checks
are to be carried out until the introduction of CBS in all the sub offices.
In r/o of SB category, 5% of vouchers BAT have to be checked by visiting
surprisingly with voucher balance and Sub offices ledger balance at Sub Offices
itself In r/o of RD category, 2% of Deposits and 10% of closures/withdrawals
have to be checked by visiting surprisingly with voucher balance and Sub
offices ledger balance at Sub Offices itself.
i.
In
r/o of TD/MIS/SCSS category, 10% of
Deposits and 1% of interest payments
have to be checked by visiting surprisingly with voucher balance and Sub
offices ledger balance at Sub Offices itself.
OR
ii.
A One day transaction of all categories marked
by the vigilance squad has to be checked for all categories.
iii.
After
introduction of Core banking solution in all offices, the percentage checking
may be withdrawn for which all the data would be stored in Centralized server.
e.
If
the voucher checking work is ordered at sub offices level directly, the present ledger agreement work in
SBCO branches may be withdrawn.
f.
In
the present atmosphere, the SBCO branch work must be restructured with a
vigilance setup to avoid more number of frauds.
g.
In
the proposed CBS, all the SBCOs are to be centralized under Region wise under the control of Group Officer in the
cadre of CAO/Senior AO
This
union therefore requests your kind honor to consider views of this union to
prevent the frauds by improving vigilance check and also the SBCO staff could
discharge their auditing work properly under the direct control of
CAO/Director. In the present atmosphere, the Department requires some changes
in the vigilance of all Head Offices/Sub Offices.
Our Union may please be
called for this meeting for further discussions in this regard.
1). Recommendations of the
Committee of Experts on Disciplinary & Vigilance Inquiries (Hota Committee)
- Para 36(a) of the Committee's Report to designate CDIs in CVC in
numerical/alphabetical order - Government's decision thereon
// 5 //
The undersigned is directed
to say that the Government had appointed a Committee of Experts to review the
procedure for Disciplinary Negligence Inquiries and recommend measures for
their expeditious disposal. The Committee comprised the following:
(i) Shri P.C. Hota, Former Chairman, LIPSC
Chairman
(ii) Shri Arvind Varma,
Former Secretary, DoPT Member
(iii) Shri P. Shan'car,
former CVC Member.
2. The Expert Committee
has, in Para 36(a) of its Report, recommended that "it would be expedient
to designate CDIs under the CVC in a numerical or alphabetical manner, viz.,
CDI-I, CDI-II or CDI-A, CDI-B and so on. Under such an arrangement, Departmental
Inquiries could be entrusted to CDI-I or CDI-II with the stipulation that CDI-II
will take over if CDI-I is no longer available to conduct the Inquiry due to
his transfer or other reasons. If such an innovative practice is introduced in
the order of appointment of CDIs as Inquiry Officer in a particular Inquiry,
there would be no need for fresh order of the Disciplinary Authority for
appointment of the successor CDI as the Inquiry Officer in the same
Inquiry."
3. The aforesaid
recommendation of the Hota Committee was considered by a Committee of
Secretaries (CoS) under the chairmanship of Cabinet Secretary. The CoS, in this
context, took note of the CVC's view that since there are only 4-5 CDIs available
in CVC and their primary role is to give vigilance advice and hence it may not
be possible to designate them as IO automatically. The CoS also took note of
the fact that even after a CDI is designated as TO for a case, the
Ministry/Department concerned takes a lot of time in issuing orders appointing
the IO. Considering the above facts, the CoS has recommended that whenever a
particular CDI in CVC becomes unavailable to conduct an inquiry on account of
transfer, etc., CVC shall nominate an TO within 15 days and disciplinary
authorities shall issue orders appointing the IO, within another 15 days. The
above recommendation of the CoS
has been considered by the
Government and the Government has taken the following decision:-
Whenever a particular CDI
in CVC becomes unavailable to conduct an inquiry on account of transfer, etc.,
CVC shall nominate an 10 in his/her place within 15 days and the concerned
disciplinary authority shall issue orders appointing the 10, within another 15
days. However, CVC may also designate CDIs in numerical/alphabetical order. If
a successor CDI is not appointed within 15 days as prescribed, the case will be
automatically assigned to the next CDI in numerical/alphabetical order on the
16th day.
4. The above decision of the
Government is brought to the notice of Central Vigilance Commission and all
Ministries/Departments for strict compliance.
(V.M. Rathnam) Dypt Sec. to the Govt. of India Tel: 23094637
(372/3/2007-AVD-III (Vol.
10) Govt. of India Ministry of Personnel, Public Grievances & Pensions Department
of Personnel & Training , New Delhi,Dated: 14th October, 2013
2) Departmental Orders :
India Post Launches ‘Instant Cash’ International Money Transfer Service Signs Agreement with Wall Street Exchange to offer the Service Across India
India Post (Department of Posts) has
signed an agreement with Wall Street Exchange (a company of the Emirates Post
Group of UAE) for launch of an International Electronic Money Transfer service
through ‘Instant Cash’ product
// 6 //
of the Emirates Post Group.
The service was launched here this week by Ms. P. Gopinath, Secretary,
Department of Posts, by receiving the first payment from United Arab Emirates
at a function organized by her Department for signing the
tie-up between the
Department of Posts and the Emirates Post Group.
The service will be rolled out nationally in a phased manner and will be made available at approximately 17,500 post offices across India by next month. The service will be provided through the International Financial System (IFS) of Universal Postal Union. This tie-up offers the Indian diaspora worldwide - especially in the gulf region - a safe, secure and reliable money transfer service for their families back home. This new service has its own significance going by the fact that globally, India is the largest recipient of remittances with over USD70 billion annually, half of which come from the Gulf.
‘Instant Cash’ is a wholly owned subsidiary of the Emirates Post Group, and its services are available in 59 countries through more than 60,000 locations. They provide instant money transfer service so that the money is available to the customers within minutes of completing the transaction.
The salient features of the service are as follows:
• Recipients will be able to receive their payment at any of the identified 17,500 post offices by producing the unique transaction number along with their identity and KYC documents;
• Money will be available for payment immediately;
• Safe and secure transactions through established International Financial System of Universal Postal Union.
India Post is the largest postal network in the world and has completed 158 years of existence. During this long journey it has undergone continuous transformation according to the needs of the citizens. It boasts a network of 1.55 lakh Post Offices in the country, of which more than 1.39 lakh are in the rural area. Besides mail, it also provides various financial services like small savings instruments under Post Office Savings Bank and Money Remittance, both domestic and international.
The service will be rolled out nationally in a phased manner and will be made available at approximately 17,500 post offices across India by next month. The service will be provided through the International Financial System (IFS) of Universal Postal Union. This tie-up offers the Indian diaspora worldwide - especially in the gulf region - a safe, secure and reliable money transfer service for their families back home. This new service has its own significance going by the fact that globally, India is the largest recipient of remittances with over USD70 billion annually, half of which come from the Gulf.
‘Instant Cash’ is a wholly owned subsidiary of the Emirates Post Group, and its services are available in 59 countries through more than 60,000 locations. They provide instant money transfer service so that the money is available to the customers within minutes of completing the transaction.
The salient features of the service are as follows:
• Recipients will be able to receive their payment at any of the identified 17,500 post offices by producing the unique transaction number along with their identity and KYC documents;
• Money will be available for payment immediately;
• Safe and secure transactions through established International Financial System of Universal Postal Union.
India Post is the largest postal network in the world and has completed 158 years of existence. During this long journey it has undergone continuous transformation according to the needs of the citizens. It boasts a network of 1.55 lakh Post Offices in the country, of which more than 1.39 lakh are in the rural area. Besides mail, it also provides various financial services like small savings instruments under Post Office Savings Bank and Money Remittance, both domestic and international.
|
Issues
|
Process in Sanchay Post
|
Process in Finacle
|
|
Post Office
|
For each Post Office, PO Code is allotted.
|
●
In Finacle, each Departmental Post Office is
called as Service Outlet (SOL) and allotted a ID which is called as SOL ID.
●
Combinations of different SOLs in Finacle is
called SOL Set and separate SOL Set ID is allotted for each type of sets.
●
Each Branch Post office will be allotted a separate Code during migration
which needs to be selected at the time of doing BO transactions from account
opening screen.
|
|
Account number
|
In Sanchay Post, account number is generated from the block of
accounts allotted for different schemes.
|
●
In Finacle, account no. is called as Account
ID. Account number will be generated by the Finacle CBS application randomly
and will be in 10 digits.
●
From the Account ID, you cannot identify the
scheme as it has no such indication.
●
Every Transaction will be given a Transaction ID
in Finacle CBS and Counter PA has to write Transaction ID on the voucher.
●
Supervisor has to ensure while verifying that
Tran-ID is written on the voucher.
●
From the Tran-ID, anyone one can see the details
of the transaction.
|
|
Cash Handling
|
In Sanchay Post, there is no provision of handling cash.
Cash is handled in SB Cash.
|
●
In Finacle, cash is handled through VAULT.
●
All Counter Pas are called as Tellers and each
Teller is allotted Teller Cash Account.
●
Cash taken from Treasurer is to be first entered
in Teller’s cash account and main Vault account of the Supervisor by each
Counter PA(Teller).
●
Supervisor will verify these entries in the
Finacle CBS Application. Only after this, a cash transaction can be done by
Counter PA.
●
All cash receipts and payments done at the
counter are entered into Teller Cash Account automatically.
●
Each Counter PA(Teller) has to tally his cash at
the close of the counter with his Teller Cash Account.
●
After tallying cash, all Counter PAs will return
cash through Finacle Teller Cash Account to Supervisor’s Vault who in turn will
verify these entries.
●
Physical cash will continue to be taken by
Counter Pas from Treasurer and Counter Pas will also continue to return
physical cash to Treasurer.
●
Supervisor has to ensure at the day end that
Teller Cash Account of each Teller (Counter PA) is Zero.
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|
Account opening with CIF
|
There is no process of creation of CIF in Sanchay Post
|
●
In Finacle, for every depositor, CIF has to be
created. CIF Number will be in 9 digits generated by the system.
●
Before creation of CIF, a de-dupe check has to
carried out for checking as to whether the customer is already having any
CIF.
●
At the time of migration, new CIF will be created
for each depositor or guardian.
●
There is a menu in Finacle CBS to look the CIF
and new account number generated against old account number during migration.
●
Counter PA has to write new CIF and Account
number in the Passbook of old customers as and when it is presented for
transaction.
●
All accounts of a customer will be attached with
the CIF in Finacle CBS.
●
By entering CIF no,, detail of all investments of
the customer can be seen.
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Use of SS Book
|
In HPOs and most of the SOs where Sanchay Post is working, SS
Book is not maintained.
|
●
On implementation of Finacle CBS application, while opening new accounts by
using new Account Opening Form (AOF), additional signatures of depositor(s)
to be taken on perforated slip for Savings Account Holders who are able to
sign.
●
This signature slip needs to be pasted on the SS Book for reference at the
time of withdrawal till scanned image of signatures are uploaded into Finacle
by Circle Processing Centre (CPC).
●
This is to be implemented in HOs as well as SOs after migration to CBS.
|
|
Entering of Date of Birth and Last name
|
In Sanchay Post, entering of Date of Birth is not mandatory
except in SCSS and Minor Accounts. There is no concept of First, Middle and
Last name in SA
|
●
In Finacle CBS, entering of Date of Birth for all accounts is mandatory.
●
Entering of Last name in also mandatory in Finacle CBS.
●
When there is no last name for a customer, first name should be entered as
last name.
|
|
Opening of account by minor of the age between 10-18 years without
guardian
|
Sanchay Posts treats such accounts as Individual Accounts.
|
●
Since entering of Date of Birth is mandatory in Finacle CBS, it treats all
depositors of age below 18 years as minor.
●
When Minor attains majority, it stops transactions and allow transactions
only when status of account is changed from minor to normal.
●
Counter PA has to take fresh Account Opening Form with fresh KYC of the
depositors after attaining age of 18 years and change status of account from
minor to normal.
|
|
Funding of accounts
|
In Sanchay Post , there is a process of accepting
deposit at the time of account opening and purchase of certificates.
|
●
In Finacle, deposit is called as Funding.
●
Savings and PPF Account can not be funded during
account opening.
●
Funding has to be done after opening of Savings
nad PPF Accounts.
●
In case of other types of accounts/certificates,
funding has to be done while opening the accounts.
●
In Finacle account number will be generated
against each certificate issued
● Same process is also applicable to existing
certificates and account against each certificate will be created during
migration.
|
|
Validation of minimum amount of deposit and withdrawal
|
Sanchay Post does not allow deposit and withdrawal in
Savings Account for amount less than Rs.5/-.
|
● Finacle CBS has no such validation. Counter PA and
Supervisor has to ensure that no deposit and withdrawal of less than Rs.5/- is
accepted from depositor.
|
|
Payment of interest in MIS,TD, SCSS etc.
|
In Sanchay Post, interest is credited into the MIS/TD/SCSS
Accounts and also paid from the accounts.
|
●
In Finacle, Interest is not credited to the
MIS/TD/ SCSS Accounts.
●
As a batch process, interest in all these three
categories of accounts is calculated and credited into repayment account.
●
If depositor is having savings account in any CBS
post office, interest will be automatically credited into Savings Account of
the depositor during batch process.
●
Otherwise, interest will be credited into Sundry
MIS/SCSS/TD Office Accounts created for each such scheme.
●
For payment of interest, by cash, Counter has to
pay interest from Sundry Office account.
Therefore, it is desired that all MIS/SCSS and TD account
holders should be requested to open savings account and link the same for
credit of interest.
|
|
Savings/NSS/PPF Account closure.
|
In Sanchay Post Savings/NSS/PPF account closure, all
calculations of closing interest are done by the software.
|
●
The process of Savings/NSS/PPF account closure in
Finacle is totally different.
●
When closure is to be invoked, first, make
the balance as Zero by withdrawing the available balance before proceeding to
closure.
●
Detail of closing interest have to be seen only
after closure by going through transaction details.
●
The depositor should be told to fill receipt
portion based on the closing interest seen by invoking interest accrual menu
or through transaction details menu.
●
Even Supervisor, while authorizing closure cannot
see the closing interest amount on the screen.
●
For verifying the interest amount written on the
voucher, Supervisor also has to either go to the detail of transaction or go
to interest accrual to see the closing interest.
●
The process of closure of PPF and NSS accounts
are also same except that in case of NSS-87 Closure, Counter PA has to deduct
TDS by invoking the menu HCACC.
|
|
Inventory process
|
Inventory process in Sanchay Post can be maintained for
SO/HO with Invoice number details etc.
|
●
Process of inventory of certificates and cheque
books is different in Finacle CBS application.
|
|
Process change for certificate name transfer.
|
In Sanchay Post, for Certificate transfer from one person to
another or single to joint or joint to single, old certificate is
discharged and new certificate is issued.
|
●
In Finacle CBS application, CIF is to be created
for all new depositors.
●
Before creation of new CIF, a de-dupe check
has to be made for checking about the existence of the customer.
●
New CIF is to be created for the new customer
whose name is going to be added or in whose name NSCs are going to be
transferred.
●
New CIF is to be attached with the existing
accounts created against each certificate. This is required to be done for
each certificate transferred.
●
On the physical certificate, name of old customer
has to be rounded and name of new customer to be added under dated signatures
of Supervisor.
●
In case of single to joint, name of new
customer is to be added on the existing certificate.
●
Transfer of certificate from one person to
another is to be done only once from date of issue to date of discharge.
|
|
Certificate issue (linkage with printing of certificates)
|
In Sanchay Post, on issue of certificate from the substock,
certificate is automatically reduced from stock held. But this is different
in finacle.
|
●
In Finacle CBS application, issue of certificate
from stock is linked to the printing of certificate.
●
Even if printer is not working or not available,
Counter PA has to invoke the menu of printing a certificate to issue
certificate.
●
Mere issuing a certificate would not reduce the
certificate balance. Only after using print command, the certificate
balance from stock is reduced.
|
|
NC4a issue
|
In Sanchay Post, if certificates are not available in stock, a
receipt can be issued from Sanchay Post and amount will be accounted for in
the post office account against certificate issue. Later, certificates can be
issued from the stock against this receipt any time.
|
●
In Finacle CBS System, in such cases, receipt
from NC4(a) has to be issued to the customer and it should be ensured that
only those denominations should be selected while opening account which can
be made available in the near future on receipt of stock as denomination once
selected cannot be changed later.
●
An account is opened against each certificate in
Finacle CBS and Counter PA has to enter the NC4(a) receipt number in the
relevant field in Finacle CBS.
●
Once, certificates of same denomination are
received in stock, the Counter PA has to print certificates against account
created under NC4(a).
●
Even if the printer is not ready or not working,
the Counter PA has to give print command in Finacle so that Certificates will
be attached against the accounts opened.
●
Certificates can be filled by Hand also. Through
a report, any user or visiting officer or inspecting officer or even, DAP
officer, Divisional Office, Regional Office or Circle Office can watch the
pending NC4(a)’s issued by any post office against which certificates are not
issued through a report.
|
|
Handling of MPKBY Agent Lists at BOs.
|
Sanchaya Post has the provision to accept RD Bulk Lists
without posting and post transaction at a later date with back dated posting.
|
● Finacle
CBS does not have the facility to accept deposit in bulk and post the
transactions later with back date.
● Posting
has to be done on the day of receipt.
●
Therefore, after Migration to CBS, RD Bulk
Lists are to be accepted only either through Agent Portal or at Account
Office at the Counter.
|
|
RD Agent Portal
|
In Sanchay Post, there is a provision to attach RD Accounts
with an identified MPKBY Agent and when agent presents a List, amount
of List can be accepted pending posting of the List. Amount of all such Lists
are reflected in LOT and posting against pending Lists can be done at a later
date with date of presentation of List as date of deposit.
|
●
In Finacle CBS Application, there is no provision
to accept Lists of MPKBY/PRSG Agents/Leaders at counter.
●
For bulk acceptance of RD deposits from MPKBY
Agents/PRSG Leaders, an Agent Portal has been developed which can be accessed
through DOP website using internet.
●
Any RD account during opening or after opening
can be attached with any MPKBY Agent/PRSG Leaders.
●
Once account is attached to the agent, deposit
cannot be accepted at the counter in that account unless depositor gives in
writing to cancel the attachment with agent.
●
During migration, all accounts already attached
with a particular agent in Sanchay Post will be attached with the same agent
in Finacle CBS application.
●
All MPKBY agents will be issued Login ID and
Password to operate Agent Portal.
●
When agent logs in to Agent Portal, all live RD
accounts attached with the agent will be visible to the agent.
●
Agent can select the installment month.
Default fee/ rebate will be calculated by the system.
●
Agent can select three different modes of
deposits i.e cash, by POSB Cheque and by any other Bank Cheque.
●
When agent selects cash as mode of deposit,
system will stop entries, once limit of Rs.10,000/- is reached.
●
System will generate one reference number against
each List.
●
Agent can print the LIST by using any printer.
●
When agent comes to the post office with printed
List(s) with either cash/POSB Cheque/other Bank Cheques having reference
numbers against each list.
●
Counter PA will enter the reference number
printed on the List and will be able to see the List(s) presented.
●
Counter PA will compare all the entries in the
printed List with that in the Finacle CBS and see that there is no change in
the default fee or rebate on the day of presentation and accept the List
after counting cash or POSB Cheques.
●
CBS System will once again validate all the
entries in the Finacle Core Banking Solution application and accept the
deposits.
●
If any deposit is rejected, Counter PA can print
the revised LIST and return the excess money to agent.
●
Counter PA will save the transactions posted and
then Supervisor has to validate the posting.
●
Only, after Supervisor tallies the printed copy
with the system and authorizes the posting, only then the amount would be
reflected in the Counter LOT.
●
Agent commission will be automatically credited
into Agent’s savings account after deducting the TDS.
●
In case of other Bank cheques, Counter PA will
not post the entries.
●
Cheque will first be sent for clearance after
lodging them into Office Account called, “Account Opened through Cheque”
●
Once credit comes into this office account, the
LIST is to be posted by debiting that Office Account.
●
All entries of all agent Lists will then be
printed in the Counter LOT after verification by Supervisor.
Therefore, it is advised that only one counter should
be identified for accepting agent LISTs.
●
In case, any agent finds it difficult to operate
Agent Portal and brings either printed or handmade copy of List, Counter PA
can enter as Super User into Agent Portal and make entries on behalf of that
agent.
●
After List is printed on behalf of agent, the
rest is the same procedure.
To the extent possible all MPKBY agents should be encouraged
to use Agent Portal themselves for which User Champions can train them in
WCTCs in batches.
There is no provision to keep the posting of RD agent list
pending in Finacle CBS.
|
|
Maintenance of stock of Passbooks.
|
In Sanchay Post, Passbook stock and supply is maintained.
|
● Finacle
CBS application does not support maintenance of stock and supply of
Passbooks.
●
After Migration to CBS, Passbook stock and
supply is to be maintained manually.
|
|
Maintenance of Office accounts
|
There is no concept of Office Accounts in Sanchay Post as it
is based on Single Entry system.
|
●
Finacle CBS Application is based on Double Entry
Accounting system.
●
Every entry into Finacle CBS has two legs i.e
Debit/withdrawal and Credit/Deposit.
●
Many Office Accounts have been opened for taking
care of the second leg of posting.
●
List of Transactions are also printed based on
the second leg of posting and General Ledger Balances/Scheme-wise
●
Balances in an office are also created with the
second leg of posting.
●
Some of the Office Accounts are operated by
Counter PAs and Supervisors and some are maintained by the System itself.
●
On day one of Go Live, list of office Accounts to
be operated by the staff will be provided by FSI Team.
Many of these office accounts have to be watched by SBCO or
Postmaster or Division /Region/Circle/DAP Offices in the shape of reports.
List of Office Accounts to be used by Counter Pas and
Supervisors is attached as Annexure-I
List of Office Accounts to be watched by SBCO or Postmaster or
Division/Region/Circle/DAP Offices is attached as Annexure-II.
|
|
Shifting of signature scanning and other related work to
Circle Processing Center (CPC).
|
In Sanchay Post, signatures are scanned at the Post Office
counter. There is provision of signature scanning in SOSB and also no
provision for photo scanning in Sanchay Post.
|
● On implementation of Finacle CBS application, a
document scanning and storage system called ECMS is also being implemented.
● On opening of account, the Counter PA has to take
additional signatures on the perforated slip of new Account Opening Form
(AOF)and paste the same in SS Book after tearing from AOF.
● AOF alongwith KYC documents will be sent to CPC on
daily basis where KYC documents will be once again matched with AOF and on
acceptance, AOF and KYC documents will be scanned in ECMS and uploaded into
Finacle Core.
● The scanned images will be available in both ECMS and
Finacle CBS and any CBS post office will be able to see these documents.
● Photo and signature will be separately stored for ready
reference in all Finacle withdrawal and closure screens and can be accessed
using the “SVS” icon provided.
● Physical documents will be sent back to concerned Post
Office by CPC.
● Any rejected AOF will also be returned to Post Office
with KYC document mentioning the reason for rejection.
● Post Office will get the rectification done and
resubmit the documents with AOF to CPC for further process.
|
|
Transfer of accounts/certificates between finacle CBS and non
finacle CBS Post Offices.
|
In Sanchay Post, there is a provision to transfer any account
to any post office and it generates Advice of Transfer along with Transfer Journals. Certificates issued by other offices can be discharged under
the option Discharged at Other Offices after verification.
|
●
In Finacle CBS application, the account can be
transferred to any CBS post office only.
●
Similarly, non CBS post office can transfer
account/certificate to Non CBS post Office only.
●
In Finacle CBS Application, there is no need to
generate any AT or Transfer General or do the pairing.
●
Only, the post office, after satisfying the
genuiness of depositor, has to change the home SOL (post Office) of the
account and account will be transferred instantly.
●
A report can be generated showing accounts
transferred from one SOL to another in all CBS post offices.
●
Certificates issued from non CBS Post Offices
cannot be discharged at CBS Post Offices.
●
Certificates issued from CBS post offices can be
discharged at any CBS post office by changing the home SOL of the
certificates.
●
PPF and SCSS accounts can be transferred IN and
Out from CBS post offices to Banks and from Banks to Post Office.
|
|
Cheque clearance
|
In Sanchay Post, cheques are entered against account numbers
and in case of new accounts marking as New Account against Account number.
Lists are printed and sent to HO along with cheques.
In HO, cheques of SOs and HO are combined and handed over to
Treasurer along with list for clearing.
Treasurer is attending Clearing House activities and after
getting clearance, intimated the HO Counter about credit.
HO Counter accounts are credited and reflected in LOT and SO’s
cheques are credited at HO under Part-II and intimation is sent to concerned
SO under part-III for posting in SO ledger.
|
●
In Finacle CBS application, except in Savings
Accounts, Cheques cannot be lodged/entered against relevant account numbers.
●
It has a full fledged Cheque Clearing Module.
Full fledged Cheque Clearance Module of Finacle CBS will be implemented when
A HO and its all SOs are migrated to CBS.
●
Cheque are to lodged against an Office Account
created as “ Account opened through Cheque”.
●
The procedure for handling cheque clearance in
Finacle CBS is totally different from Sanchay Post.
●
Till CSI, comes, the present cheque clearance
will be handled by the Treasurer in the same way as these are handled today.
●
Treasurer will be handed over two lists,
i.e one of Sanchay Post and another of Finacle CBS.
●
Posting of cheques lodged in Finacle will be done
in Finacle CBS at HPO level itself and there will be no need to send any
intimation to SO for posting.
●
In case of new accounts, SO can see the credit
happen in Office Account of HO and can open and fund/make deposit in account
from the office account putting date of credit as value date.
●
Once CSI comes, the clearing house activities
will be handled by Treasurer by using Finacle CBS cheque clearing module.
It is advised to convince the depositors to first open Savings
Account in Post Office and then present POSB Cheque instead of other Bank
Cheques which will save clearing time also.
|
|
Account opening through cheque
|
In Sanchay Post, there is no concept of Office Accounts and
account opened through cheques can be opened and credited by selecting the
cheque details from the list of cheques prepared in Sanchay Post.
|
●
In Finacle, Cheques of other Banks cannot be
lodged against the scheme or account number.
●
The cheques are to be lodged in Office Account
and once credit is received, the account can be funded/deposited by
debiting/withdrawing amount from that Office Account.
●
While opening new accounts after getting credit
information in Office Account, the Counter PA has to enter the cheque details
in Remarks field of Finacle screen so that Cheque number can be
captured/entered and shown in the remarks column of LOT.
●
The cheque detail field in account opening
screen is for entering POSB Cheque details only.
●
After opening or during opening of account,
amount of deposit can be credited by debiting the office account.
●
Other Bank Cheque details will not be
automatically captured by the system from office account during account
opening. However, POSB Cheque detail can be entered in while account opening.
Therefore, it is advised to convince the customer to
first open Savings Account and present POSB Cheque or if he gives other Bank
Cheque, that can be lodged against his savings account for automatic credit
after clearance. From customer Savings Account, the new account can be
funded/credited on opening.
|
|
Subsequent deposits through cheque
|
In case of RD and PPF, many depositors pay the monthly
installment or subscription in PPF through other Bank Cheques.
At present the rule is that in case of RD, date of
presentation of cheque is the date of deposit.
This rule is going to be changed soon. Date of credit will be
the date of deposit.
In Sanchay Post, these cheques can be lodger/entered against
their RD and PPF accounts and once intimation of clearance is received,
credit can be given by just selecting the relevant cheque number from the
list.
|
●
In Finacle, as stated above, other bank cheques
cannot be directly lodged/credited against relevant RD or PPF accounts.
●
Cheques have to be lodged against designated
Office Account and after getting clearance information, each and every
deposit is to be made in the relevant RD and PPF account by debiting that
identified office account.
●
There are chances of mistakes and the procedure
is time consuming also
Therefore, it is advised to pursue such RD and PPF customers
to open Post Office Savings account, avail value added services like ATM
Card, Internet Banking, Mobile Banking and issue POSB Cheque for subsequent
deposit. This will also save time taken in clearing of other Bank Cheque.
|
|
Claim closure
|
In Sanchay Post, the Counter PA has to enter date of death and
all other calculations are done by the Sanchay Post system.
|
●
In Finacle CBS application, different processes
are to be followed for different death claim cases.
●
CIF of the deceased has to be suspended and date
of death is to be entered in CIF.
●
In case, nominee or legal heir wants to continue
account, his/her CIF has to be created and existing account has to be
attached with new CIF.
●
All the nominees or legal heirs have to come
together to claim amount as there is no provision to keep the amount in the
account for the nominee or legal heir who does not claim along with other
one.
In case of new accounts, it is better to advise the depositor
to make nomination only in the name of one person.
|
|
Half Withdrawal in RD and Loan in PPF .
|
In sanchay post, There is a provision for Half W/D and as a
result, balance is reduced.
In PPF, Loan amount is calculated by Sanchay and balance is
reduced from the existing account balance.
|
●
In Finacle, there is no concept of Half
Withdrawal. Instead, a separate Loan Account is opened in RD for Half
Withdrawal.
●
Loan account is also having separate number with
1 suffixed to the original account number.
●
Amount of Loan/Half W/D is not reduced from
balance and instead, a lien is marked for that amount so that at the time of
PMC, this amount is not paid.
●
At the time of closure of RD account where loan
is taken, Counter PA has to first close RD Loan Account.
●
For PPF loan also, Loan account is opened
separately and have an account number with 1 suffixed to the original account
number.
|
|
End of Day
|
Day end in sanchay post is done separately for each office.
|
●
The End of Day process in Finacle is done in
three parts – First at SO, then at HO and the last part at the Data Centre
level for date changeover..
●
SO has to run, SOL validation command before
leaving office and clear all pending transactions.
●
At HO, System Administrator will do End of Day
for HO as well as all SOs under HO.
●
Once all HOs do the EOD, at Data Centre, EOD of
the Department has to happen.
|
|
Standing Instruction
|
Only the account numbers are entered and the date of execution
is picked automatically by the software.
|
●
In Finacle, SI always originates from SB accounts
●
MIS and TD interest to SB account is not termed
as SI in Finacle CBS but termed as Customer Instruction.
●
While entering SI in Finacle, frequency and
date of execution have to be entered positively.
|
|
RD-claim closure where Advance deposits are made
|
Claim is allowed up to the date of claim.
|
●
In Finacle CBS, RD Claim is allowed only till the
month in which depositor expired and the remaining advance deposits paid
would be refunded without any interest.
|
|
Loan repayment through Agent bulk list
|
In Sanchay post there is a provision to remit repayment of
loan amount
|
●
In finacle, the loan repayment is not allowed to
be made through Agent Portal.
●
The same has to be done across the counter by the
depositor or agent on behalf of agent.
|
|
Repayment of Loan entries
|
Loan repayment is done as part of deposit. Loan repayment
should be accompanied with monthly deposit and Loan can be paid either in
Lump Sum or in monthly installments.
|
●
In Finacle CBS, repayment of loan can be done
any time with any amount.. For
this, Counter PA has to select option of Unscheduled payment.
●
Unscheduled repayment entries to be paid through
HLAUPAY.
●
For generation of interest, a menu to be invoked.
If repayment is done using HPAYOFF Interest will be generated.
●
In Finacle CBS, Lump Sum deposit is called
Bullet Payment.
|
//
21 //
4) India Post started
Internet Banking in selected locations in continuation of migration to the CBS
FINACLE, Core Banking Solution from Infosys. In Tamil Nadu Circle Greams
Road Post Office of Chennai City Central Division has been rolled out for CBS
on 16.12.2013 for the first time and all other identified offices in pilot
Circles will be migrated in coming days. The India Post Internet banking site
can be accessed through URL https://ebanking.indiapost.gov.in/
5) Change in procedure of payment of
commission to SAS/MPKBYagent and PRSG leaders in the post office to be migrated
to finale CBS application.
Finale CBS application is being
implemented in POSB in place of sanchay post. The first office is likely to be
migrated on 30th Nov. and
will be live on 2nd December 2013 finacle CBS application does not
support at source payment of commission to agents. There fore, the matter was
taken up with Min. of finance for allowing Credit of commission to the savings
accounts of the agents. Now, the Ministry of finance videMemo No
F.2/7/2013-NS-11 dated 23-10-2013 has allowed the payment of commission to
SAS/MPKBY/PRSG agents through their savings accounts in post office migrated to
CBS platform.
Hence,
it is requested to start a drive for opening of savings account by all the
Active agents/PRSG lenders. While opening savings accounts, agency number of
the agent and his PAN number should be entered at the time of migration of
data. If any agent is already having savings account in the post office where
his agency is entered, that account can also be identified for credit of
commission and agency number as well as PAN number of the agent can be entered
against the existing account number also.
( VIDE AD(SB-I),Ministry of
Communications & IT, New Delhi dated 13.11.2013 )
6)
ACCOUNT OPENED IN CONTRAVENTION OF RULES :
If an account is opened in contravention of the P.O.S.B General Rules.
1981 the account should be closed under the orders of the Head Postmaster. No
further transaction should be allowed in it. If any interest has been credited
in the account, it should be adjusted at the time of closure through the
register of rectification of interest. A
written notice in form of “ SPECIMEN OF NOTICE
“ should be sent to the depositor to close the account with in 30 days.
If the depositor does not comply with the request within 30 days, the account
may be closed and the amount remitted by crossed cheque after deducting the
interest if any already paid.
( Vide SB1/1-4/Rlgs/Corr/2013 dated at
Hyd-1 the 26.11.2013 )
***ENHANCEMENT
OF MONTHLY SUBCRIPTION :
In the last AIC held at lucknow, it has been decided to raise Union monthly
subscription to Rs.30/ and necessary action had been taken by our Union staff.
( Vide Directorate SR letter no. 15/08/2013-SR
dated 08.10.2013 regarding amendment of Para No. 28(i) )
// 22 //
7) NEW RECRUITMENT OF PASBCO : The results of PA exams
results are being announced in our Circle and newly recruited PAs, SBCO may be were
announced in our Circle will be posted directly without training shortly. The
training will be arranged in the later date. I welcome all the newly recruited
Pas, SBCO to enroll as members of AISBCE UNION, Since it is the only Union
taking all efforts for the welfare of SBCO cadre. All our Union members are
requested to take care for getting the membership declaration form from all new
PAs, SBCO.
8)
1) Minutes of FOUR-Monthly meeting : held on 16.12.2013
1.
A)
Settlement of SB/SBCO Objections : - pressure on the
SBCO staff by the Divisional Heads. Most
of the Divisional Heads are asking to the In charges of SBCO for their
communication and settlement, instead of staff of SB BRANCH which is irregular.
B)
Divisional heads are
pressing the SBCO staff for Minus balance a/cs reconciliation instead of SB
staff.
Reply
: SBCO & SB staff are maintaining cordial
relationship in settle of SBCO objection &minus balances. Interest posting
should be invariably noted in all P.Bs. The posts in SB branches should not be
kept vacant. As far as possible, only regular incumbents should be posted to SB
branch..
2.
Granting
of financial Up gradation under MACP-3 to SBCO staff–
Some of the eligible officials were not
granted MACP-3 for the reasons are not known. The names of the officials
brought to the notice of the this Union are furnished
Reply
: The C.Rs of the said officials were not received at the time of screening
committee met for review period of 01.10.2012 to 30.03.2013. Hence their cases
could not be considered in the above review period.
2)
Minutes of Bi-Monthly meetings :
a)
HYDERABAD
CITY REGION : Held ON 28.10.2013
1.
Substitute
from SB branch/Out sourcing to clear the pending work at Secunderabad HO
Reply: The senior most official
is officiating as Supervisor of branch. One out sourcing official is engaged
the vacant posts of 3 PAs. Due to acute shortage of staff, it is not possible
to utilize the services of SB PAs in SBCO branch.
2.
AISBCE
Union divisional representatives are to be invited to monthly meetings.
Reply
:
Instructions since issued.
3.
Supply
of steel almirahs to Hyderabad GPO and Secundarabad HOs
Reply:1)The SSPOs, Secunderabad
reported that the supply of 6 No’s will be arranged
2)The Chief Postmaster, HYD GPO
reported that keeping vouchers bundles which are presently arranged in wooden
racks kept with proper locking arrangements. Hence, supply of new almirahs is
not necessary. And already 8 No’s new steel almirahs were supplied in the month
of Feb’2013
// 23 //
9) DIVISIONAL MONTHLY MEETNGS :
1)
SRIKAKULAM
Dvn held on 02.09.2013 , 2) VIJAYAWADA Dvn held on 18.09.2013, 3) HINDUPUR Dvn. Held on 21.10.2013, 4) Srikakulam Dvn held on 04.11.2013, 5)
ANANTAPUR Dvn held on 26.11.2013, 6) VIJAYAWADA Dvn held on 28.11.2013. 7)
SRIKAKULAM Dvn held on 02.12.2013, 8)
HINDUPUR Dvn held on 10.01.2014
I request to our Divisional representatives
to take up the divisional level problems with Divisional heads.
10)
RETIREMENTS:
1) Smt. G. BUJJAMMA, PASBCO, PA SBCO, Nellore H.O,
Vijayawada Region is Voluntary retired from service on 01.10.2013.
2) Shri. A. Mohanrao, PASBCO, Nuziveedu
H.O is retired service on superannuation. I on behalf of our Union
wishing him for a “Happy & peaceful retired life”.
DONATIONS
: It was
appealed all the members in the previous bulletin to send donations on receipt
of bonus 2013 for strengthen financial position
of our union. But so many members are not reacted. Please cooperate and remit
the donations to the treasurer
All the members are requested to see that
their subscription is correctly recovered and remitted to the Treasurer. All
the Regional Representatives are also requested to look into the matter
personally and do the needful.
WISH YOU HAPPY “ NEW YEAR-2014
& PONGAL”
WE ARE ONE – OUR UNION IS ONE
AISBCEU - ZINDABAD
With regards,
Yours fraternally,
( N.
SREENIVASULU )
BOOK
POST
Posted under P & T Guide,
PART- I Clause -114 (7)
The Incharge & Staff
SBCO
H.P.O
N. SREENIVASULU,
Circle Secretary,
AISBCE Union, ,A.P.Circle
I.C SBCO,
HINDUPUR
H.O 515201
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